J.F. Ahern Employee Privacy Policy

Last modified: 5/24/2021

1. Introduction

J.F. Ahern Company (“J.F. Ahern” or “we” or “us”) respects your privacy and is committed to protecting it through our compliance with this policy.

This Employee Privacy Policy (our “Employee Privacy Policy”) describes the types of information we may collect from you, that we receive from third parties, or that we may create about you before, during, and after your employee and our practices for collecting, using, maintaining, protecting, and disclosing that information. If you are applying for this position through our website www.jfahern.com (the “Website”) any information that we collect through automatic technologies on the Website (e.g., cookies) when you submit your resume is governed by our Website Privacy Policy.

This policy applies to information we collect:
    •  directly from you, when you apply for employment, when you accept employment, and during your employment with us;
    •  that we create about you before, after, and during the course of your employment;
    •  that we collect from third parties who help us manage our business, such as your former employers, educational institutions, 
       and background and criminal reporting organizations; and
    •  that we collect automatically as part of your employment, specifically information related to your access and use of our information
       and communications technology and the information contained on them, manage your workload, and access to our facilities.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. This Employee Privacy Policy may change from time to time (see Changes to Our Employee Privacy Policy).

2. Information We Collect About You and How We Collect It

Generally

We collect several types of information from and about our applicants and employees (“Personal Information”):
    •  by which you may be personally identified, such as name, postal address, e-mail address, work e-mail address, personal telephone
       number, work telephone number, Social Security number (or other national identification number), birthdate, and any other
       identifier that may be used to identify you; and
    •  information that is about you what does not, by itself, identify you such as information about your job performance with us, your
       health insurance information, insurance policy number, and your demographic information.

We collect this information:
    •  directly from you when you provide it to us;
    •  from third parties, including background check organizations and individuals that you list as references or otherwise reference on
       your resume; and
    •  during the course of your employment.

Information You Provide to Us

We collect information directly from you before, after, and during your employment with J.F. Ahern. Specifically, we collect your name, address, social security number (or national ID number), a list of your beneficiaries, work history, educational history, personal and work preferences (and any other information you may voluntarily disclose on your application or resume), date of birth, marital status, picture, dependents (and their dates of births, social security number or other national ID numbers), immigration status, gender, ethnicity, veteran status, disabilities, personal email, banking information (for salary purposes), number of tax exemptions (where applicable), emergency contact information, and personal phone number. In some countries, we will also collect your physician (optional), father’s name, place of birth, mother’s name, blood group, passport number, drivers’ license number, vehicle registration number, nationality, tax ID number, criminal history, and information about relatives employed at J.F. Ahern.

Some of the Personal Information we collect from you is required to enter into an employment contract with J.F. Ahern, and for J.F. Ahern to perform under the contract. If you refuse to provide such Personal Information, then in some cases we may not be able to enter into the employment contract or fulfill our obligations to you under it.

Information We Create About You

In addition to the Personal Information that you may provide to J.F. Ahern, J.F. Ahern also creates certain Personal Information about you and associates it with you. Specifically, J.F. Ahern creates the following Personal Information about you: job title, employee number, badge number, salary, expense, and other types of compensation details, employment status, information regarding mandatory training, vacation/holiday pay and other paid time off, system access information such as your user id, email address, telephone number, and password (which you may change). We may also collect and process information specifically related to your job function, such as sales and production volumes. We may also photograph you to include in the employee directory and to issue you a badge to access and be identified at J.F. Ahern’s facilities.

Information We Collect Through Automatic Data Collection Technologies

As you use J.F. Ahern’s information technology systems, we may collect information about your use necessary to protect our information technology and infrastructure. Specifically, we collect time, date, and location information of access to our information technology systems and the data contained on those systems. To the extent permitted by law where you are employed, we may also monitor, intercept, and review your activities when you use our information technology resources and communications systems, including but not limited to email (both outgoing and incoming), telephone conversations, and voice mail recordings, and instant messages. To the extent permitted by law, our facilities may also deploy video and other similar recording technologies which may be operated by a third party owner or operator of the buildings where our facilities are located.

Information We Collect from Third Parties

J.F. Ahern also collects Personal Information about you from third parties. Specifically, we collect Personal Information that is disclosed in background checks (including any criminal convictions), drug testing (if permitted in your jurisdiction and taken by you) and any information that is disclosed from your former employers, educational institutions, and other references you list on your application materials or that are referred to us.

3. How We Use or Disclose Your Information

We may use or disclose the Personal Information we collect for one or more of the following business or commercial purposes:
   •  recruiting to enable you to join our talent network, including to send you job posting alerts and general emails about working or 
      hiring opportunities at J.Fl;
   •  delivering or administering pay and benefits, including insurance benefits;
   •  managing our workforce and your career;
   •  delivering training programs, and measuring and recording the results of training;
   •  communicating with J.F. Ahern’s personnel;
   •  maintaining information about your work history, work performance, and disciplinary actions;
   •  to run and manage business operations, including to schedule work, manage the business organization, business assets, travel and
      expense reimbursement, managing corporate credit cards and card payment history, maintaining corporate contact directories and
      organizational charts, managing and storing records;
   •  processing IT infrastructure, including email, internet, social media systems, and file shares;
   •  maintaining the security and safety of our facilities, personnel, and other assets, including to authenticate personnel to access 
      J.F. Ahern’s IT resources and facilities, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting
      those responsible for that activity;
   •  to conduct screening and background and compliance checks before and during your employment at J.F. Ahern and maintaining 
      records on such screening and checks;
   •  providing employment programs such as on-site health services, company cars, pension schemes, stock options, and other similar 
      benefits;
   •  to comply with legal requirements, including to report accidents, salary, and tax information to regulatory authorities;
   •  to respond to law enforcement requests and as required by applicable law, court order, or governmental regulations;
   •  to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of 
      J.F. Ahern’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal 
      Information held by J.F. Ahern about our employees is among the assets transferred;
   •  in order to publish your name, picture, and contact information in our internal employee directory and, for leadership positions, to 
      publish your online biography and for similar marketing efforts in accordance with J.F. Ahern’s policies; and
   •  as described to you when collecting your Personal Information or as otherwise set forth in the CCPA.

4. Accessing, Correcting, and Deleting Your Information

You may contact us at the Contact Information below to request access to, correct, or delete any Personal Information that we have collected about you. We may not accommodate a request to change your Personal Information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

5. Jurisdiction-Specific Privacy Rights

The law in some jurisdictions may provide you with additional rights regarding our use of Personal Information. To learn more about any additional rights that may be applicable to you as a resident of one of these jurisdictions, please see the privacy addendum for your jurisdiction that is attached to this Employee Privacy Policy.

Your California Privacy Rights

If you reside in California, you have the additional rights described in the California Employee Privacy Addendum for Employees.

6. Changes to Our Employee Privacy Policy

We may change this Employee Privacy Policy at any time. It is our policy to post any changes we make to our Employee Privacy Policy on this page. You are responsible for periodically visiting our Website and this Employee Privacy Policy to check for any changes.

7. Contact Information

If you have any questions, concerns, complaints or suggestions regarding our Employee Privacy Policy, have any requests related to your Personal Information pursuant to applicable laws, or otherwise need to contact us, you may contact us at the contact information below.

To Contact J.F. Ahern
J.F. Ahern Company
855 Morris Street
Fond du Lac, WI 54935
United States
(920)921-9020
legal@jfahern.com

J.F. Ahern Privacy Addendum for California Employees

Effective Date: 5/24/2021

This Privacy Addendum for California Employees (the “California Employee Privacy Addendum”) applies solely to all job applicants to, employees of, owners of, directors of, officers of, medical staff members of, and contractors of J.F. Ahern who reside in the State of California (“consumers” or “you”). We adopt this California Employee Privacy Addendum to comply with the California Consumer Privacy Act of 2018 (“CCPA”) and any terms defined in the CCPA have the same meaning when used in this California Employee Privacy Addendum.

Information We Will Collect

Within the context of your role as an employee or prospective employee, we will collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device (“personal information”). In particular, we will collect the following categories of personal information from our employees or prospective employees:

Category -  Specific Pieces of Personal Information Collected

A. Identifiers.

A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address (when you access our network resources), email address, username, Social Security number, or other similar identifiers.

If provided by you as proof of eligibility to work or as part of your business travel profile, driver’s license number and passport number.

B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).

A name, signature, Social Security number, physical characteristics or description, address, telephone number, insurance policy number, education, employment, employment history, or health insurance information.

If provided by you as proof of eligibility to work or as part of your business travel profile, passport number, driver’s license or state identification card number.

NOTE: Some personal information included in this category may overlap with other categories.

C. Protected classification characteristics under California or federal law.

Required: Age (40 years or older). Note: We require your age to verify your identity, run background checks, and to provide you with health and retirement benefits.

Optional: Race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status. NOTE: Providing this information is completely optional at your discretion, and we will collect this information only to the extent you choose to provide it in your resume, as part of the equal opportunity forms you fill out when you are hired, or as may be provided by a reference or other third party during reference and background checks.  

F. Internet or other similar network activity.

Browsing history, search history, information on your interaction with a website or application.

I. Professional or employment-related information.

Current or past job history or performance evaluations.

For the purposes of this Addendum, personal information does not include certain information excluded from the CCPA’s scope, such as:
    •  publicly available information from government records;
    •  de-identified or aggregated consumer information; and
    •  personal information reflecting a written or verbal business-to-business communication, which may occur, for example, between
       you and our customers or suppliers.

Use of Personal Information

We may use or disclose the Personal Information we collect as is described in the Employee Privacy Policy.

J.F. Ahern will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

Changes to this California Employee Privacy Addendum

J.F. Ahern reserves the right to amend this California Employee Privacy Addendum at our discretion and at any time. You are responsible for periodically visiting our Website and this California Employee Privacy Addendum to check for any changes.

Contact Information

If you have any questions or comments about this California Employee Privacy Addendum and the ways in which J.F. Ahern collects and uses your information described above, please do not hesitate to contact us through our contact information in our Employee Privacy Policy.