Title:  Project Coordinator

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Fond du Lac, WI.

How you will contribute:

In this role, you will support the success of our FSE (Fire Systems & Equipment) sales organization by managing project bookings, proposals, contracts, and customer information. Working closely with Sales Representatives, Sales Managers, and cross-functional teams, you will help maintain efficient sales processes that support growth and deliver an exceptional customer experience.

You will coordinate project and change order bookings, support proposal development, maintain accurate CRM records, and generate reports that provide visibility into sales activity and opportunities. Additionally, you will track contracts, review purchase orders, and contract documents for key project requirements, and ensure critical information is accurately documented and communicated throughout the sales cycle.

You will also support sales meetings through scheduling, agenda preparation, document management, and follow-up coordination. Through strong organizational skills, attention to detail, and a customer-focused mindset, you will serve as a trusted resource to the sales team and play an important role in driving operational excellence and business growth.

What you need to qualify:

The ideal candidate should bring to Ahern a completed Associate's degree in Business Administration, Marketing, Sales Support, or a related field and/or three to five years of administrative, sales support, contract administration, or customer service experience, preferably within the construction, fire protection industries.

Those who will excel in this role will possess excellent customer service and communication skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment. Candidates should be highly organized, collaborative, and capable of working independently while supporting multiple stakeholders.

Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, is required. Experience working with CRM systems, sales reporting tools, contract tracking processes, and reviewing customer contracts and purchase orders is highly desirable. Familiarity with DocuSign and contract execution is preferred. Experience with contract management systems and a willingness to learn industry-specific software and continuously improve processes will be essential for success in this role.

What’s in it for you?
At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home. 

Here’s how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide 
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.