Share this Job

Title:  Project Coordinator


Madison, WI

Ahern, one of the leading mechanical and fire protection contractors in the United States, has an exciting opportunity for a Project Coordinator with our Madison office. In 2020, Ahern was named the ENR Midwest Specialty Contractor of the Year. Building this first-class reputation in the industry since 1880 did not happen by chance. It has developed over time through our commitment to conducting business ethically and by providing continuous learning, improvement, and development opportunities for its number one asset, employees. You owe it to yourself to find out what Ahern has to offer!


How you will contribute:

As a Project Coordinator, you will provide administrative support to our Fire Protection Design Team and Sales Team by utilizing a variety of computer programs to create projects, and attach sprinkler plans & specifications of the projects. You will receive, track and monitor bid invites from General Contractors and maintain contact information. You will utilize strong attention to detail by creating foreman packets for the field with installation details. You will receive, send out, track and monitor bid invites from various General Contractors and track the design and project coordinator hours per job. You will participate in job scope meetings and weekly progress meetings capturing important information to ensure parties complete tasks in adherence to the due dates. Ensure paperwork is submitted to AHJ’s, track the paperwork, and issue O&M manuals to our customers. Responsible for processing weekly and monthly billings for the projects, coordinating various meetings, and processing and tracking contracts and subcontracts. This is an exciting opportunity to be very instrumental in the successful execution of our regional sprinkler construction projects.


What you need to qualify:

Ideal candidate should bring to Ahern a completed Associate's degree in an administrative program and three to five years of administrative support type experience, preferably within the construction industry. Those that will excel as a Project Coordinator will have excellent customer service skills, strong attention to detail, and the ability to thrive in a fast-paced, deadline-driven work environment. Being proficient in Microsoft Office 2007 and technically inclined to learn industry-specific software will be essential. If you are ready to demonstrate this expertise, Ahern wants you!


What's in it for you?

The Company has a commitment to excellence that extends beyond our outstanding customer satisfaction ratings and numerous safety awards. The Company extends this commitment by passing a significant amount of profits back to employees through bonus programs, and a generous 401K match. Ahern has a health benefits package that ranks in the top 20% of all plans nationally. Ahern also has a wellness program that was designed to keep employees and their families happy and healthy. Significant investment in employee training programs, advancement opportunities, educational assistance, and flexible work schedules have helped Ahern stand out above others in the industry. Experience for yourself why Ahern has been voted the Best Place to Work!


Ahern is an Affirmative Action / Equal Opportunity Employer and encourages veterans, women, minorities, and disabled individuals to apply.


Nearest Major Market: Madison